An AI receptionist that never misses a call — or an appointment.
Every missed call is a lost patient, client or sale. I build 24/7 AI voice receptionists that answer every call in a natural voice, book appointments straight into your calendar, and hand off to a human when it matters.
Built on Retell AI · integrated with your CRM & calendar
Missed calls are lost revenue — recover them
The maths is brutal once you run it. An AI receptionist usually pays for itself from the bookings it saves.
of calls to busy local businesses go unanswered — most never call back.
every after-hours and weekend call answered and booked, not lost to voicemail.
to respond — the AI answers on the first ring, every time, with no hold music.
Figures are illustrative industry benchmarks — we model your actual call volume and booking value before you commit.
A real integration, not a template bot
The difference between a demo and a receptionist that actually books is the engineering around the call.
Live calendar & CRM booking
Custom webhooks so the agent checks real availability and writes the booking into your calendar and CRM mid-call.
Fallback & warm transfer
If a call needs a human, it transfers warmly or captures details and fires an instant SMS — no dead ends.
Multi-turn qualification
It asks the right questions, handles objections and triages — not a rigid one-question script.
Tuned for real calls
Latency, interruptions and edge cases tuned against actual call recordings, so it sounds human.
From ring to booked, automatically
Caller ──► Twilio ──► Retell AI ──► Custom webhook ──► Calendar + CRM
(any carrier / voice agent (check slots, (booking saved,
phone) number (natural, book, update) record created)
multi-turn)
│
▼
Fallback: warm human
transfer + instant SMSProcurement questions, answered
What happens to calls it can't handle?
The agent is built with fallback logic — for anything outside its scope it warm-transfers to a human or captures the details and sends an instant SMS/notification to your team, so no caller is ever left stuck.
Does it book straight into our calendar?
Yes — it checks live availability and books or reschedules into your calendar (Google Calendar, Calendly, your practice software) during the call, then confirms with the caller.
How does it handle sensitive or healthcare data?
It's built privacy-first — minimal data captured, on your own accounts, and I can sign an NDA. For regulated sectors (e.g. healthcare) we scope the exact compliance requirements together before building; it never gives medical or legal advice.
Will it sound robotic?
No — it's built on Retell AI with a natural, low-latency voice, so callers have a real conversation, not a phone-tree menu. It can also handle more than one language.
Who maintains it after launch?
I do — ongoing tuning, script updates and new flows as your business changes, on an hourly or monthly-retainer basis. You're never left with something you can't change.
What does it cost vs a call centre?
There's a per-minute platform cost for calls plus a one-off build — a fraction of staffing a 24/7 line, and it captures the after-hours calls a call centre often misses. I quote the build fixed-price up front.
Stop losing calls — and the bookings with them.
Tell me about your call volume and I'll map an AI receptionist that pays for itself. Prefer to chat? Message me on WhatsApp.