Invoice & Accounting Automation
From payment to bookkeeping to reminders — the money admin runs itself.
Overview
From payment to bookkeeping to reminders — the money admin runs itself. I connected Stripe, QuickBooks and email through Make.com: invoices are raised automatically, payments reconcile into the books, receipts go out instantly, and a polite reminder sequence chases overdue invoices until they're paid. Built with Make.com, QuickBooks, Stripe, Gmail API, this ai automation project was delivered for a client in Australia and designed for reliability, a clean user experience and long-term maintainability — so it keeps delivering value well after launch.
The challenge
A service business manually raised invoices, chased late payers and reconciled Stripe payouts against their books every month — hours of tedious, error-prone work.
What I built
I connected Stripe, QuickBooks and email through Make.com: invoices are raised automatically, payments reconcile into the books, receipts go out instantly, and a polite reminder sequence chases overdue invoices until they're paid.
How I built it
- Connected Stripe, QuickBooks and email through a Make.com pipeline.
- Automated invoicing and reconciled payments into the books.
- Sent instant receipts and a polite, escalating overdue-reminder sequence.
- Kept the accounts accurate and up to date in real time.
Key features
- End-to-end workflow automation
- AI-powered steps for the smart work
- Error handling, retries and alerting
- Integrations with your existing tools
- Human-in-the-loop approvals where needed
- Full logging and an audit trail
The results
- Invoicing and reconciliation fully automated
- Overdue payments chased without awkward manual emails
- Books stay accurate and up to date in real time
This is an example of my ai automation work. Need something similar? Start a project →
My delivery process
Discovery
We start by understanding the goal, the users and the constraints — no jargon, just a clear picture of what success looks like.
Plan & design
A clear scope, architecture and milestone plan, so you know exactly what's being built and when.
Build & iterate
Development in reviewable increments with regular updates, so you see working software early and often.
Launch & support
Testing, deployment and ongoing support, so it keeps running smoothly long after go-live.
Invoice & Accounting Automation — FAQ
Can you build a invoice & accounting automation for my business?
Yes. I build custom ai automation solutions like this invoice & accounting automation, using Make.com, QuickBooks, Stripe, Gmail API and tailored to your exact workflow, timeline and budget. Send me your requirements and I'll reply with a clear plan and quote.
How much does a project like this cost?
It depends on scope. After a short discovery call I provide a clear, fixed quote and milestone plan before any work begins — no surprises. Smaller builds start low; larger platforms are quoted per milestone.
How long does it take to build?
A focused MVP can take a few weeks, while a larger ai automation build runs in milestones over a couple of months. You'll see working software early and often, not just at the end.
What technology do you use, and will I own it?
This project uses Make.com, QuickBooks, Stripe, Gmail API. I pick the right stack for each project, and you own 100% of the code and infrastructure — delivered in your own repositories and accounts.
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Want something like this built?
Tell me about your project and I'll get back to you within 24 hours. Prefer to chat? Message me on WhatsApp.